Administrative Associate II - # 078600, School of Law
The University of Montana - Missoula
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Primary Functions
Position performs administrative duties in support of student services, registrar, admissions, faculty appointments committees, Montana Law Review, and the overall functions of the Dean's Administrative Office. Duties include, but are not limited to: providing outstanding customer service and assistance to students, faculty, administrators, alumni and visitors to the law building; broadcasting e-mail messages; maintaining current informational resources for students; ordering and maintaining inventory of supplies (orders, receives, stocks and organizes supply room); maintaining fax and copier; completing frequent campus errands year round; moving furniture and supplies occasionally; providing clerical assistance to the registrar: administering final exams; collecting transcript and graduation requests; answering general questions; providing clerical assistance to admissions officer by: maintaining electronic database and paper files; collecting and depositing application fees; assisting the Chair of Faculty Recruitment Committee, duties include: preparing correspondence and advertisements; scheduling interviews; providing assistance to the Montana Law Review; maintains subscriber accounts and product sales in QuickBooks; managing invoices and depositing subscription payments; adding gear sales to general journal; providing assistance to Academic Deans, Dean's Secretary and Administrative Officer as necessary; operating multi-line phone system and transferring calls to appropriate office and/or person in a courteous, professional manner; performing other related duties as assigned.
Position will demonstrate: ability to provide professional positive customer service; organizational, time management, prioritizing and multi-tasking skills and ability to meet deadlines in a busy fast-paced environment with attention to detail and frequent interruptions/distractions; knowledge of, or ability to learn, the UM Law School admissions, recruitment and registration processes and guidelines; knowledge and experience in cash handling policies and procedures; ability to prepare cash, checks and credit card Treasury deposits; ability to maintain an organized and accurate inventory of supplies; ability to plan and schedule meetings and arrange logistics for meetings and interviews; ability to make travel arrangements; skill in the operation of personal computers and related word processing, spreadsheet and database software (Excel, Word, Corel WordPerfect, Outlook, QuickBooks) with the ability to learn other software programs including Banner; ability to maintain confidentiality, exercise sound judgment and act with initiative; ability to troubleshoot and solve problems while maintaining a professional, personable demeanor; must be able to work a flexible schedule as needed.
Minimum Job Qualifications
High school graduation and two (2) years of related work experience, or an equivalent combination of education and experience
Required Knowledge, Skills & Abilities
Demonstrated knowledge of standard office practices and procedures; business English, spelling, composition, and grammar
Effective interpersonal, public relations, and communication skills, including ability to work with a diverse population
Demonstrated skill in use of personal computers and related word processing, database, and spreadsheet software
Ability to maintain accurate records and files; maintain strict confidentiality
Demonstrated organizational skills and ability to manage multiple priorities in a busy environment
Ability to schedule appointments
Demonstrated knowledge and experience in cash and credit card handling policies and procedures
How to Apply
Please submit:
Cover letter referencing the position title, number, and department and addressing the above-described knowledge, skills, abilities, and job qualifications
Detailed resume listing education and describing work experience
Contact information for three professional references
Minimum Job Qualifications
Required Knowledge, Skills & Abilities
How to Apply
Please submit:
